Meeting Minutes 
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CYPRESS BEND HOMEOWNER'S ASSOCIATION BOARD OF DIRECTORS MEETING 
HELD March 16, 2009 AT 11:00 a.m.
  at 1309 Cypress Bend Circle, Melbourne, FL  32934 


Call to Order - The meeting was called to order at 11:05 a.m. by Ron Carter, the President, who chaired the meeting.  
Certification of Quorum/Roll Call -The Board members present were: Ron Carter, Sue Bailey, Linda Harris, Roger Loftus, Robert Olyphant and Sheila Sawyer. Trish Burrows was absent. The six directors present constituted a quorum of the Board. Lisa Clawson was present representing Sentry Management. 

Proof of Notice of Meeting - Sue confirmed Notice of the meeting had been posted conspicuously and properly on the property all in accordance with Florida Law. 

Disposition of Unapproved Minutes - Roger motioned to waive the reading of the 02/13/2009 minutes and to accept as written.  Sheila seconded the motion. All present were in favor. 

Officer's Report - Ron reported that grill pans have been replaced.  Will continue to look into aluminum grill covers.  
Manager's Report -Lisa discussed lawn service, remaining palms to be trimmed, irrigation repairs, new palm status for median, Bright House issues, reviewed financials.  Bob motioned to approve the February financial statement as presented.  Sheila seconded and all in favor.  Lisa discussed additional items on agenda. 

Old Business: 
Delinquencies/Financial Status- Lisa discussed current financial status and delinquencies.  Sue motioned to move accounts 000219, 000224, 000603, 000610 to attorney/foreclosure status.  Roger seconded and all in favor. 

Neighborhood Watch Update - Sheila reported than Stan Sawyer is doing postings and emails to contact everyone and moving forward with the committee. 

Pool/Cabana Update - Pool Service:  Lisa discussed that all items have been completed including the pool grate change being sent to Brevard County Health.  Cancel notice will go out as motioned in February meeting and new service will start by May 1.  Front Door Closure:  Roger reported that about air flow problem.  Bob motioned to have Randy remove overhead lattice to see how that improves air flow and see if it aids in the door closing properly.  Sheila seconded and all in favor.  Restroom cleaning:  Discussion that all is good with Randy doing it.  

Landscaping - See manager's report. 

Termite Bonding - Bob gave presentation on termite information.  Lisa presented previous bids and discussion notes from January meeting.  Linda motioned to table any decision for implementing a termite bond until 2010 budget discussion time.  Sheila seconded. 

New Business - 
Signage for Cabana door and Fences - Sue and Sheila discussed signage.  Sheila will get video surveillance sign. 
Security Issues/Updates - Lisa reported that DVD was given to Police per their request for investigation of an incident reported to them. 

Community Celebration for re-opening Pool/Cabana - Linda discussed that event will be April 18th, 11:00 a.m. to 4:00 p.m..  Hot Dogs, Hamburgers, condiments, buns will be provided.  Newsletter will go out prior, asking everyone to bring a covered dish. 
Invitation to those present to address the Board - None. 

Adjournment - Next meeting set for April 20th, 2009, at the pool/cabana at 7:00 p.m..  There being no further business to discuss Bob motioned that meeting be adjourned and Sheila 2nd.  All in favor. Meeting adjourned at 12:42 p.m.